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Conference & Meeting Facilities

The Best Western Pembroke Inn & Conference Centre features over 9,000 square feet of well-appointed and flexible meeting space. Our Conference Centre is located on a dedicated level of the hotel and can accommodate up to 400 guests in a variety of meeting arrangements. Our conference level facilitates multi-functional rooms, depending on the needs of your event.

Bring Your Meeting To Best Western Pembroke Inn & Conference Centre

The hotel lobby features intimate conversation areas for casual discussion and relaxation. Let our experienced staff cater to your conference!

A description of our banquet facilities is as follows:

Hotel Lobby- 3,000 Square Feet

Guest services where you check in and out
Guest lounge area where you can relax
Lobby-pool table
Games room includes a pool table and flat screen TV
Best Western Award
A baby grand piano might just add a special touch to your event
The lobby area is a great place to mingle at your event
Lobby drawing

The lobby area is the first stop when you check in to the hotel. It features the following:

  • Lit by fire
  • Express Check in and out
  • Lounge area for guest relaxation
  • Games Room
  • Access to the pool, Westwinds, the business centre and accommodation

Copeland- 1,628 Square Feet

Copeland Meeting Room
The Copeland Room is separated from the Mackay room by a movable sound proof wall
The Copeland Room dressed up for a New Year’s Eve Party
  • Large stage
  • Pull down large AV screen
  • Ideal for meetings, conferences, seminars trade shows and banquets
  • Full line of meeting room equipment available
  • Private exit doors to an outdoor patio area

Specifications & Seating

Space: 1628 Sq.Ft.
Ceiling Height: 12Ft.
Size: 37 X 44’
U-Shape: 44
Theatre: 110
Class: 60
Board: 48

Mackay-1,443 Square Feet

  • Ideal for meetings, conferences, seminars, trade shows and banquets
  • Pull down AV screen
  • Full line of meeting room equipment available

Specifications & Seating

Space: 1443 Sq. Ft.
Ceiling Height: 12 Ft.
Size: 37 X 39’
U-Shape: 44
Banquet: 100
Theatre: 175
Class: 60
Board: 48

Copeland/Mackay- 3,108 Square Feet

A combination of the above Copeland & Mackay rooms by withdrawing a soundproof folding wall.

Specifications & Seating

Space: 3108 Sq. Ft.
Ceiling Height: 12 ft.
Size: 37 X 84’
U-Shape: NA
Banquet: 170
Theatre: 400
Class: 200
Board: NA

Daniel Fraser- 862 Square Feet

Daniel Frasier Meeting Room

This room hosts a variety of set-up options for up to 75 people. The room can be used as an accompanying room to the larger rooms, a food and beverage room or a networking room. There are four electrical outlets.

  • Cozy atmosphere for small meeting groups
  • Full range of meeting room equipment available

Specifications & Seating

Space: 862 Sq. Ft.
Ceiling Height: 9 Ft.
Size: 23 X 25’
U-Shape Capacity: 20
Banquet Capacity: 50
Theatre Capacity: 75
Class Capacity: 32
Board Capacity: 20

Boardrooms- 286 Square Feet

In addition to the Conference Level rooms, BEST WESTERN Pembroke Inn also has boardrooms and smaller meeting rooms available for up to 8 persons. Westwinds Restaurant can also accommodate private dining room for 12 guests.

Specifications & Seating

Space: 286 Sq. Ft.
Ceiling Height: 8 Ft.
Size: 13 X 22’
Board Capacity: 8

Executive Boardroom- 204 Square Feet

This room features a scenic view of Pembroke and beyond, which brings in great natural light. This room also has a large oval table suitable for up to 8 people along with video conferencing.

Specifications & Seating

Space: 286 Sq. Ft.
Ceiling Height: 8 Ft.
Size: 13 X 20’
Board Capacity: 8

Conference Centre Outdoor Patio- 1210 Square Feet

Outdoor patio

Newly renovated in 2017, the outdoor patio was designed to provide an area for business travellers to take a break and enjoy the Ottawa Valley fresh air. It is accessible directly from the conference level.

Indoor Pool, Hot tub and Patio

Before, during and after your conference why not refresh your senses.

  • A full range of audio/visual and presentation equipment
  • Customized menu planning
  • Meeting and conference packages available
  • Secure hard wired high speed access and free WiFi
  • Totally climate controlled

7 thoughts on “Conference & Meeting Facilities”

  1. Pingback: Dinner Menu | Best Western Pembroke Inn & Conference Centre

  2. Hi,
    I am wondering if you are available June 24th 2017 for booking for a stag and doe and how much it would cost. If you could get back to me as soon as possible I would greatly appreciate it.
    Thank you,
    Denise McCambridge

    1. Hi Denise: Thanks for your inquiry. We are sorry to say we are booked already on that day, would Friday night work? If so, please contact us directly 613 735 0131 and talk to Meghan (Ext 354). Thanks again.



  3. Hi there,

    I am looking for more details on the conference room in order to book a meeting for a group of approximately 40-50 people on September 20 or 21st .

    The meeting would run from approximately 9am to 1pm and would not need to be catered.

    Is there a fee to reserve the conference space? What would the cost be to have coffee, tea and water?

    Thank you!

  4. Hello,
    Pre-Covid our scrapbooking group enjoyed some time between Christmas and New Years at the BW. We used the downstairs “conference room”. It wasn’t the main hall downstairs, but a smaller meeting or conference area across the hall from the main room. We would like to get back to doing our little between holidays scrapbooking time, and was wondering if you had any availability on Wednesday, December 27th, Thurs. December 28th and Fri. December 29th. We were thinking late afternoon/evening of the 27th through to late afternoon or evening on the 29th. Given the time of year we’ve enjoyed a reduced rate in the past, and I am hoping you can give a group of ladies who just want to enjoy getting together again, a good rate! Looking forward to hearing from you.

    1. Hi Debbie: Thanks very much for contacting us again. We’re happy to hear you’re getting back to scrap-booking time. Our guest services team will be reaching out to you shorty.


      1. Hi Robert,
        Thanks for responding, I have not heard from anyone yet as to availability of the Daniel Fraser room between Christmas and New Years (Dec. 27, 28, 29th, all or a combo of those dates) and your rate. Once I have that information I can reach out to those interested. Looking forward to hearing from you.

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